Call for Proposals to host ICAPS 2005

[Subbarao Kambhampati <rao@cotopaxi.eas.asu.edu>]

Proposal to Host ICAPS 2005

The ICAPS Executive Council is seeking proposals from organizations
wishing to host the 2005 International Conference on Automated Planning
& Scheduling.  ICAPS is the premier international conferences focused 
on the field of automated planning and scheduling.There is no set format for the proposal, but potential applicants arestrongly encouraged to include:     


Organizers and Organizational Structure 

- proposal should indicate proposed program chair(s) and any 
other proposed conference committee members (e.g., conference 
chair, local arrangements chair), and include a short CV of each. 
A preliminary list of program committee members may also be included.
Details of the venue and accommodations available to delegates
including information about conference facilities, transportation 
access, accommodation, venue attractiveness, local organization team, 
previous experiences of the local organization team in organizing
similar events.     

Special related events such as potential invited speakers, colocated conferences, workshops, competitions, demonstrations, visits, etc.
     
Proposed format for proceedings (e.g. published at conference,
pre and post, on-line, CD-ROM)     

An outline budget of the the event, including information regarding the
break-even point, registration fees and model (e.g., whether a single 
fee applies to all events, policy for joint registration with co-located  
conferences), policy and support for students and young researchers. 

Information on the format of the conference (e.g., single track vs. 
multi-track, posters vs. presentations, etc.)     List of potential sponsors and support organizations.     

Proposed conference dates and timetable
Target date is Late Spring 2005.
Provisional time-table should include submission-date; reviewing
period; author notification date, for conferences, workshops, etc.

A number of other items would be positively considered, however, 
each of these is only one of several factors that the executive 
council will consider in their decision.

- Proposals that foster interaction and cross fertilization with
related fields (such as co-location with related conferences).

- Proposals that include means for encouraging and including members of the
community in early phases of their careers are also welcomed.

- Proposals that include means for fostering new areas of work 
and growing potentially under-represented areas of work (such
as the special tracks at ECP01).

Some funds are available carried over from previous conferencesas seed money for future conferences. This money is required toguarantee the existence of the conference series and eachorganization applying to host ICAPS must show how they aim to cover the costs of the event (and, if possible, make a slight profit).  Proposals to host ICAPS should be sent electronically 

(first preference PDF, second preference postscript) to:  icaps-council@aig.jpl.nasa.gov

Please submit proposals by 15 May 2003.  Proposals (draft) submitted by 
25 April 2003 will be reviewed and feedback provided to the submitters
to enable them to improve their proposals.

Sample previous proposals and further additional information
will soon be available at the web site

http://icaps-conference.org